Gemini Prompt Templates for Multimodal & Workspace Workflows

I am attaching a screenshot of a [web page / mobile screen / dashboard].

Product context: [what the product does and who uses it]
Goal of this screen: [e.g. "get new users to start a free trial"]

Review the screenshot as a senior UX designer:
1. Describe what a first-time user notices in the first 5 seconds and whether that matches the goal.
2. Evaluate visual hierarchy, spacing, typography, and the clarity of the primary call to action.
3. Flag accessibility concerns you can see: low color contrast, small tap targets, text embedded in images, unclear labels.
4. Point out copy that is vague or inconsistent.
5. Refer to specific elements by their location on screen (for example "top-right button") so I can find them.

Return a table: Issue | Location | Severity (High/Medium/Low) | Suggested fix. End with the 3 changes that would have the biggest impact.

Watch the attached video (or the YouTube video at this link: [URL]) and summarize it.

My purpose: [e.g. "decide whether the full talk is worth watching" or "take study notes"]

Produce:
1. A 3-sentence overview of the main argument or story.
2. A chapter list with timestamps in MM:SS format and a one-line description of each chapter.
3. The 5 most important takeaways, each with the timestamp where it is discussed.
4. Notable quotes, transcribed word for word with timestamps.
5. Anything shown on screen (slides, charts, code, demos) that is important but not said aloud.

If part of the video is unclear or inaudible, say so rather than guessing.

I am attaching a PDF: [document name, e.g. "2025 annual report"].

Task: extract [e.g. "every table that reports quarterly revenue by region"].

Instructions:
1. Find every relevant table or figure in the document, including ones inside appendices.
2. Reproduce each table in Markdown with the original column headers and units.
3. Under each table, cite the page number and the table or figure title.
4. Do not compute, round, or convert values unless I ask; copy numbers exactly as printed.
5. If a value is unreadable or a table spans pages and is ambiguous, mark the cell as [unclear] and explain.

After the tables, list any figures in the document that contain relevant data only as a chart, with a description of what the chart shows.

I am attaching an image of a chart.

Please:
1. Identify the chart type, title, axis labels, units, and legend entries.
2. Estimate the value of every data point or bar and present them in a table with one row per category or time period.
3. State your estimation precision (for example, plus or minus 2 units) and flag any points that are hard to read.
4. Describe the main trend, the largest change, and any outliers in 3 bullet points.
5. Note anything potentially misleading in the chart design, such as a truncated y-axis or dual axes with different scales.

Finally, output the data table as CSV in a code block so I can paste it into Google Sheets.

I am attaching a photo of a whiteboard (or sticky notes) from a working session about [topic].

Please:
1. Transcribe all readable text, preserving the grouping and any arrows or connections between items.
2. Mark any words you cannot read confidently as [illegible] instead of guessing.
3. Reorganize the content into: Key ideas, Decisions, Open questions, and Action items.
4. For action items, include an owner and due date if written on the board; otherwise leave them as TBD.
5. If the board contains a diagram or flow, describe it as a numbered sequence of steps.

Format the result as clean notes I can paste into Google Docs.

I am attaching photos of [number] receipts from a business trip to [destination].

For each receipt, extract:
- Merchant name
- Date (YYYY-MM-DD)
- Total amount and currency
- Tax amount if shown
- Category: Travel, Lodging, Meals, Supplies, or Other

Rules:
1. Only use values printed on the receipt. If something is missing or unreadable, write "not shown".
2. Do not convert currencies unless I provide exchange rates.
3. Flag duplicates, receipts with no date, and any amount over [policy limit].

Return a table sorted by date, then totals per category and per currency, and a short list of items that need my attention before I submit the report.

I am attaching an audio recording of a meeting about [topic]. Participants: [names and roles, if known].

Please:
1. Produce a transcript with timestamps every few minutes and speaker labels. If you cannot tell who is speaking, use Speaker 1, Speaker 2, and so on.
2. Remove filler words but do not change the meaning of what was said.
3. Write a summary with: Purpose of the meeting, Key discussion points, Decisions made, Action items (owner, task, deadline), and Unresolved questions.
4. Quote verbatim, with a timestamp, any statement that commits someone to a deadline or a number.

If audio quality makes a section unreliable, mark it with the time range.

Research the following topic and produce a sourced report: [topic, e.g. "the state of solid-state battery commercialization"].

Scope:
- Time frame: [e.g. developments since 2023]
- Geography: [global / specific regions]
- Audience: [e.g. a product strategy team with no chemistry background]

The report must answer these questions:
1. [Question 1]
2. [Question 2]
3. [Question 3]

Requirements:
- Prefer primary sources: company filings, peer-reviewed papers, government and standards bodies.
- Cite a source for every factual claim and note the publication date.
- Separate established facts from forecasts and opinions.
- Highlight where credible sources disagree.

End with an executive summary of 5 bullets and a list of open questions that need more research.

Fact-check the following text using current information from Google Search.

Text:
[Paste the article, post, or claims to check]

For each factual claim:
1. Quote the claim exactly.
2. Search for current, reliable sources and summarize what they say.
3. Rate the claim: Accurate, Mostly accurate, Misleading, Inaccurate, or Unverifiable.
4. Cite the sources with titles and links, and note their publication dates.
5. If the facts have changed recently, explain what changed and when.

Do not rate opinions or predictions; list them separately as "not checkable". End with a corrected version of the text that fixes any inaccurate statements.

Here is an email thread I need to reply to:

[Paste the thread, or reference it in Gmail]

My role: [e.g. project lead]
What I want to achieve with my reply: [e.g. "push the launch by one week without losing the client's trust"]
Tone: [warm / direct / formal]

Please:
1. Summarize the thread in 3 bullets: what has been asked, what has been agreed, and what is still open.
2. List every question or request addressed to me that my reply must answer.
3. Draft a reply under 180 words that answers each point, proposes a clear next step, and ends with a specific ask.
4. Offer one alternative subject line if the current one is unclear.

Do not promise anything I have not stated.

Write a Google Sheets formula for this task: [e.g. "sum column D where column B is 'Paid' and the date in column A is in the current month"].

Sheet layout:
- Sheet name: [name]
- Columns: [A = Date, B = Status, C = Client, D = Amount, and so on]
- Header row: [row 1]
- Data range: [e.g. rows 2 to 5000, growing over time]

Requirements:
1. Prefer modern functions such as FILTER, QUERY, XLOOKUP, LET, and ARRAYFORMULA where they make the formula simpler.
2. Make it robust to blank rows and new data being added.
3. Explain how the formula works, piece by piece.
4. Give one simpler alternative if the main formula is complex.
5. List common errors (#N/A, #VALUE!, #REF!) this formula might show and how to fix each.

Create a presentation outline from the material below.

Source material: [Paste text, or attach a document or PDF]
Audience: [e.g. executive leadership]
Goal: [e.g. "approve budget for phase 2"]
Length: [number] slides, about [minutes] minutes

For each slide, provide:
1. A slide title written as a takeaway sentence, not a topic label.
2. 3 bullet points of no more than 10 words each.
3. A suggested visual: chart type, diagram, image, or table, with what it should show.
4. Speaker notes of 2 to 4 sentences.

Structure the deck as: hook, problem, evidence, proposal, risks, and a clear ask on the final slide. Flag any claim in the source material that needs a citation before presenting.

I am attaching a screenshot or mockup of a user interface.

Recreate it as a single, self-contained HTML file.

Requirements:
1. First describe the layout you see: sections, grid or flex structure, components, and approximate color palette.
2. Use semantic HTML (header, nav, main, section, footer, button, label).
3. Use [plain CSS / Tailwind CSS via CDN] and make the layout responsive from 360px to desktop width.
4. Meet accessibility basics: alt text for images, labelled form fields, visible focus states, and sufficient color contrast.
5. Use placeholder images and text where the screenshot contains real photos or personal data.
6. Keep JavaScript to the minimum needed for interactions visible in the design, such as a menu toggle.

Return the full file in one code block, then list any parts of the design you had to guess.

I am attaching photos of a product I want to sell on [Shopify / Amazon / Etsy / my own store].

Known details: [materials, dimensions, price, brand, anything not visible in the photo]
Target customer: [who buys this and why]

Please:
1. Describe what you can see: shape, color, materials, finish, and any visible features or text. Mark anything uncertain.
2. Write a product title under 80 characters with the most important search keywords.
3. Write 5 benefit-led bullet points.
4. Write a 120-word description with sensory language.
5. Suggest 10 search keywords and alt text for each photo.

Only state features that are visible in the photos or listed in the known details. Do not invent certifications, measurements, or materials.

I am providing the source code of a repository: [attach files, a zip, or paste the code with a file path header before each file].

I am new to this codebase. My first task is: [e.g. "add rate limiting to the public API"].

Please:
1. Summarize what the project does and its main technologies.
2. Map the architecture: entry points, key modules, data flow, and external services. Reference real file paths.
3. Explain the conventions I should follow: folder structure, naming, error handling, testing, and configuration.
4. For my task, list the files I will most likely need to change and explain why, citing the specific functions involved.
5. Point out risky areas: code without tests, complex functions, or TODO and FIXME comments related to my task.

Only describe code that is actually present. If something is missing from what I provided, say what you would need to see.